Senior Business Project Manager

Background:

Overall Program/Project Management for the fast track implementation of a new global electronic Document Management System (eDMS)(covering 20’000 users and 25+ manufacturing sites), in close collaboration with the IT PM, and external PM (system provider and implementation partner,) to ensure project implementation in scope, on-time and on-budget. Critical pillars include: existing DMS clean-up prior to migration; Business process finalization; configuration; organizational change management & training; integration; migration; testing & validation; launch.

Tasks and Responsibilities:

• Dynamic leader to own the implementation/replacement of a new eDMS system, with overall responsibility for the timeline/Gantt chart, critical path, budget, and milestones
• Lead and motivate project team, fostering a collaborative and high-performing environment
• Coordinate and manage the work of cross-functional teams, including technical consultants, business analysts
• Ensure effective communication and collaboration among team members
• Apply Veeva best practices and methodologies to project implementations.
• Successful project delivery: meeting the project objective, scope, timelines, resources and budget
• Identify and assess project risks and issues, developing and implementing mitigation strategies
• Manage project changes, ensuring proper documentation and communication.
• Ensure compliance with regulatory requirements and industry standards
• Ensure the project team is productive, motivated, engaged, and working towards the same goals
• Ensure key stakeholders are engaged and informed, provide regular project status updates to stakeholders.
• Develop detailed project plans, define deliverables, schedules, and resource plans.
• Track and report progress and project metrics
• Develop and maintain project documentation, including project plans, status reports, and meeting minutes
• Control spending, and report on financial performance
• Prepare, lead, document, report and follow-up on project meetings, workshops and SteerCo

Your Profile:

• Must have 5-7 years software project implementation experience
• Have a strong understanding of Veeva Systems' software solutions, including eDMS and eQMS
• English Business Fluent and Preferred German Business Fluent
• Senior multi-year/multi-project experience with complex eDMS/eQMS or Q processes software/system implementation in a GMP regulated environment - Ideally direct Veeva experience
•  formal PM training and certification
• Extensive experience in best practice with tools and project management methodologies
• Experience in working in a global, multicultural environment
• Ideally experienced in project management in a CDMO environment
• Negotiation skills: resolving conflicts, securing resources, and aligning stakeholders
• Strong organizational skills, ability to balance multiple priorities and work under pressure
• Ability to define scope, create project plans, set milestones, and manage deadlines.
• Ability to Identifying potential risks and developing mitigation strategies.
• Ability to interpret data, create reports, and use insights for decision-making.
• Manage interactions proactively to drive customer satisfaction